Dec 1, 2023

How to safely store your documents

How to safely store your documents

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Green Box | Capital City Bins

You no longer need to worry about the challenging tasks when it comes to packing and organizing your moving process. With our premium plastic moving bins and green storage bins, this is no longer a concern.

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Keeping important things, like documents, safe is something you should plan with care. It is one of those important tasks you cannot neglect, just like you must rent moving boxes, you must take care of this. Some paperwork will not be easy to replace, so keeping it secured should be your priority. Whether you are moving your office or relocating your home, here are some tips to help you safely store your documents.

Prepare your documents for storing

The first thing you should consider is the preparation process. Paperwork is not complicated to pack, but it's important to keep it in order. This is why the first thing you should do is to sort out all the documents. For example, you can divide them into categories like property paperwork, contracts, financial reports, etc.

Safely store your documents in folders.

The best packing solution you should get is a few stackable bins with lids that will keep your inventory safe.After you sort out your documents, you will need to start looking for some secure storage units. Whether you plan to rent one short-term or long-term, you should make sure that it is a safe facility. If you are not keeping those documents in your home storage, the unit you rent should have video surveillance and climate control. In order to safely store your documents, you should find a storage unit with quality conditions.

Get the packing supplies

The most important part of storing valuable documents is proper packing. Unlike clothes, books, and other non-sensitive items, documents can damage easily. While they are in storage, you should make sure to keep them in sealed waterproof containers. The best packing solution you should get is a few stackable bins with lids that will keep your inventory safe. These bins are made out of plastic and will not let any moisture get to your documents.If you are not sure which size of moving bins or containers you'll need, you can always ask professional storage experts for advice. The best storage companies will offer you green storage bins in various sizes, depending on the size and weight of your inventory.

How to safely store your documents?

Packing the documents for storage can take some time. If you pack your documents by categories, you will make sure to know where everything is. No matter where you decide to safely store your documents, having them sorted out will help you after unpacking.What you should try to do is to place the important paperwork in folders, plastic foils, or binders. This method of packing will help you stay organized. After you sort out all the paperwork, you should try to avoid packing too many documents in one box. Instead, you should stack folders neatly inside your moving boxes, making sure not to overpack them.

A person holding paperwork.

Make sure to sort out all the documents before storing them.Once you arrive at your storage destination, make sure to place larger boxes on the bottom and smaller ones on top. This will be the best way to save space and get the most of your storage unit. Packing for storage is not something you should take lightly, especially when it comes to important paperwork. In order to safely store your documents, you should make sure to keep them away from dirt, moisture, and other items that can damage them.